About the Warren County Circuit Court Clerk
The primary court-records clerk for Warren County is Circuit Court Clerk Brandi Duvall. Kentucky Court of Justice lists the Office of Circuit Court Clerk at the Warren County Justice Center, 1001 Center Street, Suite 102, Bowling Green, KY 42101. The posted phone is 270-746-7400, the fax is 270-746-7501, and the posted hours are Monday through Friday from 8 a.m. to 4 p.m. The office is the starting point for Circuit Court, Family Court, and District Court case-record requests in Warren County.
Kentucky Court of Justice explains that circuit court clerks manage records of Circuit, Family, District, and Business courts. In Warren County, that means the same clerk's office is the practical custodian for felony and higher civil cases, divorce and family cases, traffic and misdemeanor matters, probate files in District Court, small claims, juvenile matters with access limits, bonds, jury administration, court payments, and records-copy questions. The office is different from the Warren County Clerk, Lynette Yates, who handles land records, marriage licenses, wills in CCLIX, vehicle services, elections, and county legal records.
Warren County Circuit Court Clerk
Clerk: Brandi Duvall
Warren County Justice Center
1001 Center Street, Suite 102
Bowling Green, KY 42101
270-746-7400
Fax: 270-746-7501
Monday-Friday, 8 a.m.-4 p.m.
What the Clerk Does in Warren County
The Circuit Court Clerk's work follows the case from filing through docketing, payment, retention, and copy access. For criminal cases, the clerk receives filings, records pleas and orders, tracks financial obligations, processes bonds, and maintains the case record. For civil cases, the office keeps pleadings, motions, orders, judgments, and appeal-related entries. For family cases, the office maintains divorce and related public files while recognizing that adoption, juvenile, dependency, and sealed family materials have access limits. For District Court, the same office supports traffic, misdemeanor, probate, small-claims, and preliminary felony records.
| Clerk Function | Warren County Example | Access Note |
|---|---|---|
| Case records | Circuit, Family, and District Court files | Start with the clerk that heard the case. |
| Official copies | Certified decrees, orders, judgments, and docket entries | Use the court clerk, not a portal screenshot, for authenticated copies. |
| Payments | Fines, costs, traffic citations, and case obligations | KCOJ links online ePay; office payment options include cash, check, and money order. |
| Bonds | Bond money and case-linked release paperwork | Verify bond status through the clerk or the court handling the case. |
| Jury service | Jury scheduling and trial support | Follow instructions from the clerk and court notices. |
| Archives and retention | Older case files, record facility files, or destroyed records | The clerk can provide facility and locator numbers when a public file is stored offsite. |
How to Request a Certified Copy
Certified copies are needed when a person must prove the exact court action, not merely see online case information. Common Warren County examples include divorce decrees, criminal judgments, dismissal orders, expungement orders, probate orders, civil judgments, and appeal records. KYeCourts public case information may help locate a case number, but the certified copy comes from the Warren County Circuit Court Clerk because that office is the official court-record custodian.
- Identify the case type: Circuit, Family, or District Court. Use KYeCourts, a docket notice, ePay, or personal case papers if available.
- Gather party names, case number, approximate filing year, document type, and whether certification is required.
- Call or visit the Warren County Circuit Court Clerk at 270-746-7400 or 1001 Center Street, Suite 102, Bowling Green.
- Ask whether the file is in the clerk's office, stored at a record facility, archived, sealed, restricted, or destroyed under retention schedules.
- Confirm copy, certification, mailing, and payment requirements before sending money or relying on a deadline.
- For older public files stored offsite, use the facility and file locator numbers provided by the clerk.
Records Request Fields to Have Ready
The research did not identify a separate Warren County Circuit Court Clerk PDF request form for court case copies. Kentucky Court of Justice instead says record requests start with the clerk of the court that heard the case. The following fields reflect the practical information a clerk needs to find and copy the right file.
| Field | Required | Notes |
|---|---|---|
| Case Number | Helpful / often needed | Best identifier for exact court-file retrieval. |
| Party Names | Yes | Include former names or business names if relevant. |
| Court Division | Helpful | Circuit, Family, or District Court. |
| Document Type | Yes | Examples: decree, judgment, order, docket sheet, disposition, probate order. |
| Approximate Filing Year | Helpful | Important for older or archived files. |
| Certified or Plain Copy | Yes | Certification changes processing and cost. |
| Delivery Method | Yes | Ask whether pickup, mail, or another process is available. |
| Requester Contact | Yes | Phone or email lets the clerk resolve file-location and fee questions. |
Warren County Circuit Court Clerk Fees and Payments
The Kentucky Court of Justice Warren County page lists payment options for local court business as cash, check, and money order, and it links online payment through ePay. KCOJ ePay supports case, citation, and party search options, with online card payment and cash payment registration options described in state materials. KYeCourts also displayed a notice that civil filing fees for Circuit and District Courts increase effective July 1, 2026 under Supreme Court Orders 2026-15 and 2026-18. Because court fees can change by order and case type, confirm the current amount with the clerk before filing, ordering certified copies, or paying by mail.
| Payment or Fee Topic | Warren County Note |
|---|---|
| In-office court payments | Cash, check, and money order are listed for court business. |
| Online payments | KCOJ ePay can search by case, citation, or party where payment is eligible. |
| Traffic and citation obligations | Use ePay or contact the clerk before the court date when payment is allowed. |
| Civil filing fees | State notice says Circuit and District civil filing fees increase effective July 1, 2026. |
| Certified court copies | Verify current copy and certification charges with the Circuit Court Clerk. |
| Bonds | Confirm bond payment, release, and refund questions with the clerk or court handling the case. |
Circuit Court Clerk vs. Warren County Clerk
The most common Warren County records mistake is mixing up the two clerk offices. The Circuit Court Clerk is located at the Justice Center and keeps court case records. The Warren County Clerk is located at the historic courthouse complex and handles legal recordings, land records, marriage licenses, recorded wills, elections, vehicles, County Clerk open records, eCCLIX access, and Doc Alert. A divorce decree is a Circuit Court Clerk record. A marriage license is a County Clerk record. A District Court probate file is a court clerk record, while a recorded will index may be a County Clerk legal record.
For county legal records, use the Warren County Clerk. For a court case file, use the Circuit Court Clerk. This split also affects fees: County Clerk open-records policy lists specific non-commercial copy amounts, while court-copy and filing fees must be verified through court channels. Both offices can be public-record custodians, but they do not hold the same records.
Federal Records Are Separate
Federal court sources are useful when a Warren County matter is not in state court. Federal civil, criminal, bankruptcy, appellate, and U.S. Attorney records do not come from the Warren County Circuit Court Clerk. Western District of Kentucky cases use federal court systems and PACER/CM/ECF, while state Circuit, Family, and District Court records stay with the local Circuit Court Clerk.
The U.S. District Court for the Western District of Kentucky provides the federal trial-court source.
This source helps separate federal trial-court records from Warren County state trial-court case files.
The PACER federal records portal provides the federal case-access source.
PACER is the federal route and should not be described as a Warren County Circuit, Family, or District Court search.
The Western District of Kentucky CM/ECF system provides the federal electronic filing source.
CM/ECF supports federal filings, while local state filings remain within Kentucky trial-court processes.
The U.S. Bankruptcy Court for the Western District of Kentucky provides the bankruptcy source.
Bankruptcy records are federal records and are not copied through the Warren County Circuit Court Clerk.
The U.S. Court of Appeals for the Sixth Circuit provides the federal appellate source.
Federal appeals from Kentucky federal cases go to the Sixth Circuit, not the Kentucky Court of Appeals.
The U.S. Attorney's Office for the Western District of Kentucky provides the federal prosecution source.
The federal prosecutor source is relevant only when the matter is federal, not when the case is in Warren County Circuit, Family, or District Court.